INVOICING & PAYMENTS
Turn Completed Visits Into Paid Invoices
Stop chasing payments with spreadsheets and separate billing apps. Visit Proof generates invoices directly from visit records, splits costs between parents automatically, and lets families pay online—so your agency gets paid faster with a complete audit trail.
BILLING
Invoice From Visit Data, Not Guesswork
Every visit’s duration, attendance, and services are already in Visit Proof—so invoices build themselves. No re-entering hours, no missed billable time, no end-of-month reconciliation marathons.
Automatic Invoice Generation
Create invoices from completed visits in a few clicks, with hours and rates pulled straight from the schedule
Cost Sharing Between Parents
Assign each parent a percentage of visit costs—Visit Proof splits every invoice accordingly
Online Payments
Parents pay by card or PayPal from a secure link—no checks to deposit or cash to track
Payment Tracking
See paid, pending, and overdue invoices at a glance, with full payment history on every case
Frequently Asked Questions
How does invoicing work in Visit Proof?
Invoices are generated directly from your visit records. When visits are completed, Visit Proof compiles the hours, rates, and services into a professional invoice for each case. You review, adjust if needed, and send—parents receive a secure link to view and pay online.
Can visit costs be split between parents?
Yes. You can assign each parent a cost-sharing percentage on every case—for example 50/50, 70/30, or 100/0 per a court order. Visit Proof automatically applies the split to each invoice and tracks each parent’s balance separately.
What payment methods do you support?
Parents can pay invoices online by credit or debit card, or through PayPal. Payments are processed by PCI-compliant providers—Visit Proof never stores card numbers—and every payment is automatically recorded against the invoice.
Is there an extra charge for invoicing?
No. Invoicing and payment tracking are included in every Visit Proof plan at $25 per seat per month. Standard payment processing fees from the card networks apply to online payments.
Ready to get paid without the paperwork?
Start your 30-day free trial today and send your first invoice in minutes.